This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
The Department of Medicine within the University of Alberta is one of Canada’s leading academic institutions in medical education with a vision to be recognized for innovative education, research and clinical care resulting in better health and healthcare locally and globally. It is an Academic Medicine Health Service Plan department, with complex funding arrangements and structure. Dedicated to improving the health and health care of current and future generations through excellence and innovation in education, research and clinical care. To Find more information about the Department of Medicine,please visit our website at: https://www.ualberta.ca/medicine/departments/medicine/
Reporting to both the Finance and Medical Education Team Leads the Medical Education Financial Analyst is responsible for the day-to-day financial administration of education grants and programs for the Department of Medicine. This includes all external and internal financial reporting, forecasting, analysis, monitoring, problem diagnosis and resolution in a multi-fund, multi-discipline context. The position is also responsible for providing expert advice, consultation, and assessment of financial management and administration across the education domain, and for developing financial management education and training of program residents and employees.
- Maintain the Departments medical education accounts by monitoring and overseeing all financial activity across the full lifespan of the grants and programs
- Provides advice and guidance to Program Coordinators in regards to grant/agency compliance, budgeting, accounting, documentation requirements, and financial reporting
- Provides support to strategic planning and advises on the management of medical education portfolios; this includes evaluating and implementing processes associated with financial management
- Completes comprehensive lifespan financial analysis and forecasts, diagnoses problems, provides projections, and advises supervisors on optimal and appropriate application of funds based on grant and program guidelines
- Performs education account reconciliations; identifies and investigates discrepancies, consults with supervisors and completes corrections
- Identifies, recommends and maintains effective financial administration processes for documentation standards, documentation retention, approvals/delegations, transition back up and filing in Finance Unit according to University policy and accounting best practices
- Monitors and assesses account activity and determines if spending activity is or could begin jeopardizing financial status of account or if issues need to be addressed, and recommends best method to resolve based on a full-scope assessment of the medical education portfolio
- Works to ensure risk of default on over expended accounts, and inaccurate transaction are mitigated to reduce the financial burden of the Department and/or granting agency
- Provides timely data entry of education related travel and expense claims and corporate credit card reconciliations
- Works closely with the Finance Team to ensure compliance with University of Alberta Policies and Procedures
- Serves as the first point of contact for financial matters within the Medical Education Team
- Minimum post-secondary diploma or degree in Accounting or Business Administration; equivalent combinations of education and experience will be considered
- Minimum 3-5 years of experience, including knowledge of standard accounting principles and practices and related administrative experience; experience with financial management, budgets, reports and reconciliation is an asset
- Proficiency in Microsome applications (Excel, Word, Preappoint), Goggle applications (Camail,Calendars) and knowledge of PeopleSoft Financial modules, advanced knowledge in Excel considered an asset
- Strong analytical and problem solving skills with a demonstrated ability to generate accurate reporting; strong time management and organizational skills with a high level of accuracy and attention to detail
- Demonstrated competencies in the areas of professionalism, results orientation,organizational understanding, team work, flexibility/adaptability, self-management, and service orientation
- Excellent interpersonal and communication skills; ability to identify, investigate, analyze and problem-solve issues and discrepancies relating to the financial issues
- Ability to work independently while working collaborating with two different teams to meet multiple deadlines
- Previous experience working in a post-secondary/academic financial administration role required
How to Apply
Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.